A guide to the new myHR for Digital Managers

We need your support between 21 August and 26 October. On this page you will find:

  • how to join a webinar or our YouTube Live stream introduction to MyHR
  • who to contact for support
  • a weekly checklist of your responsibilities

How to join a webinar or YouTube Live stream introduction to MyHR

Who to contact for support

A weekly checklist of your responsibilities

Checklist for the week commencing Monday 28 August

  • Action: If you’re hiring a new role which has never been filled before (which starts before 1 October) this needs inputting into the current MyHR by your HR Business Partner before 1 September
  • Action: If your colleague is on secondment (current end date between 14 – 30 September) you can extend or end this secondment using the MyHR user employee change form under HR Forms and Templates on Intranet (accessible by VDE or CAG). Submit this by 7 September
  • Action: Submit current Season Ticket Loans or Rental Deposit Loan applications by 7 September (they won’t be processed again until 9 October)
  • Action: If you usually submit paper or excel payroll forms (not using MyHR) you need to do so by 7 September
  • Information: There’ll be no recruitment freeze linked to the MyHR roll out, so you can still advertise vacancies, interview candidates and offer them roles. Speak with your Resourcing Business Partner if you have any questions

Checklist for the week commencing Monday 4 September

  • Action: If you need to make changes to existing colleagues’ MyHR accounts, such as promotions or transfers (effective before 30 September), you need to do so by 13 September
  • Action: Ensure all colleagues details are up to date in the current MyHR system by 13 September
  • Action: Ensure all sickness records are up to date by 13 September. You will not be able to enter any absences that began before 1 October directly into the new system
  • Action: Ensure any action requiring approval in the current MyHR is actioned by 13 September
  • Action: If a colleague is leaving (on or before 30 September) complete the leaver web form under HR Forms and Templates on Intranet (accessible by VDE or CAG). Please read this blog post about submitting absences over time and leavers for more information and keep a local log
  • Information: If a colleague is leaving (on or after 1 October) please wait and enter this in the new MyHR from 5 October

Checklist for the week commencing Monday 10 September


Checklist for the week commencing Monday 17 September

  • Action: If you’re submitting absences or over time this week, the deadline is 25 September (please read this blog post about submitting absences, over time and leavers for more information and keep a local log)
  • Action: If a colleague is leaving (on or before 30 September) complete the leaver web form under HR Forms and Templates on Intranet (accessible by VDE or CAG). Please read this blog post about submitting absences, over time and leavers for more information and keep a local log
  • Information: If a colleague is leaving (on or after 1 October) please wait and enter this in the new MyHR from 5 October
  • Information: The HR Resourcing team won’t have access to MyRecruit (between 20-25 September). If you have an urgent request, your HR Resourcing Partner will be able to help you

Checklist for the week commencing Monday 25 September


Checklist for the week commencing Monday 2 October

  • Action: If you’re submitting absences or over time this week, you can do this in the new MyHR from 5 October
  • Action: If a colleague is leaving on or after 1 October, you can do this in the new MyHR from 5 October
  • Action: Any changes to a colleague’s pay (effective from 1-5 October) need to now be inputted into the new MyHR and approved
  • Information: The new MyHR is live
  • Information: Your username is your employee number and if you need a password reset you don’t need to call, just click on the forgot password link
  • Information: If you’ve submitted a leaver web form the team will be catching these up, so don’t panic if the changes aren’t showing immediately, check again on 12 October

Checklist for the week commencing Monday 9 October

  • Action: Check your personal details and make sure they’re correct. Encourage your team to do the same
  • Action: Check you can see all your direct reports in the system
  • Action: Check your leavers have been processed, if not contact 0330 606 1001 or hrservices@coop.co.uk
  • Action: Input all absences and over time into the system from the local log that you’ve been keeping
  • Action: Remind your team about the upcoming online payslips
  • Information: The payroll deadline for any paper or excel payroll forms is 9 October
  • Information: The payroll deadline for online MyHR entries is 12 October
  • Information: We are back to the usual, published, payroll deadlines on 9 October

Checklist for the week commencing Monday 23 October and onwards

  • Action: pay already submitted and approved (effective from 1 October onwards) will need submitting on the new MyHR as it won’t have been transferred
  • Information: The first pay run in the new system will have been completed, (including Payroll adjustments for anyone on arrears payroll, changes to pension contributions, updated holiday pay calculations)
  • Information: You don’t have to worry about maternity leave or annual leave (ending from 1 October onwards) as they’re transferred. Other absences submitted in advance and beginning from 1 October are also transferred

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